Clarke - East Lake Park

Shelter
Rental Agreement
Clarke
County Conservation Board
 

By your
agreement with these terms and conditions, you represent that you are 18 years
or older (21 years or older if alcohol will be present) and that you are
authorized to make the reservation on behalf of the group you have listed. You
further agree to assume full responsibility for the acts, negligence or
omissions of the members of your group while utilizing said facilities.
 

 Additionally, you agree that you have read and
understand the CANCELLATION and REFUND POLICIES contained in this document
concerning this reservation, and have also read and understand the FACILITY
AGREEMENT information.
 

You are
reserving a facility in a Clarke County park. ALL COUNTY PARK RULES AND STATE LAWS
ARE ENFORCED. Contact the Park Ranger listed on your reservation confirmation
email if you have any questions about park rules, policies or special requests.
 

Failure to
clean up the facility or surrounding area as outlined, or failure to comply
with park rules or state laws may result in enforcement action. Clarke County
Conservation may take any legal action necessary to recover damages to county
property.
 

CHECK-IN
TIME: After 8:00 AM

CHECK-OUT
TIME: Before 10:00 PM
 

RENTAL
PERIOD

Shelters
will be rented by the full day only. No half day rentals.
 

GETTING
INTO A FACILITY

This shelter
is available to you at your scheduled check-in time. A map marking the location
of your shelter is on the website. The Park Ranger will have your shelter
marked as “reserved” prior to your arrival. Please adhere to your scheduled
check-in and departure times.
 

CLEAN-UP

You are
required to clean up the facility and grounds and return them to the condition
you received them. Plan to have your facility cleaned and people departed prior
to your scheduled checkout time.
 

SMOKING

Clarke
County is a smoke-free environment. Smoking is prohibited in all buildings.
 

PARKING

Parking is
confined to designated parking areas. If you anticipate more vehicles than
spaces provided, please contact the Park Ranger in advance. No parking or
driving off roadways.
 
 
 

DIRECTIONAL
SIGNS & DECORATIONS

Temporary,
free standing directional signs are allowed – not to be attached to park
furniture, signposts or other facilities. Decorations are allowed as long as
they are free standing or not affixed in a manner that would damage a facility
or any painted walls (tape, tacks, staples, nails can cause damage to walls).
The use of a nonstick adhesive is recommended). Special care should be taken
with balloons so that they do not “escape”.
 

BEER AND
WINE

No kegs are
allowed in the park. Beer and wine are allowed, no hard alcohol.
 

MUSIC

Bands, disc
jockeys and other amplified sources of sound are allowed.  Noise must be respectful to others in the
park and neighbors.  It is required that
you work out the details for your amplified music in advance of your event with
the park ranger. All sources of sound must be turned off by 10:00 PM. “Quiet
hours” are observed in the parks between 10:00 PM and 7:00 AM.
 

REFUSE
 

Clarke County Parks observe a “Carry In –
Carry Out” refuse policy.
 

PETS

Pets are
allowed, but must be on a leash not exceeding 6 ft. at all times.  You are required to pick up after your pets.

SPECIAL
REQUESTS

Certain
activities or items require that you request and obtain special permission from
the Park Ranger in advance of your event. These include (but are not limited)
to the following: horses (or horse activities), erection of tents, inflatable
play equipment, hog roasts, carnival-type activities, etc. Please contact the
Park Ranger for additional information.
 

RESERVATION
MODIFICATIONS (INCLUDING DATE CHANGE)

In order to
make any modification to an existing reservation, the request must be two weeks
prior to the original date. If the request is a date change, the new date must
be within 6 months of the existing date. A date change must be used for the
same type of facility in a Clarke County Park. All reservation modifications
must be made by calling the Conservation Office at (641)- 342-3960. Any
modifications to an existing reservation will be assessed a $15 administrative
fee.
 

CANCELLATION
POLICY

If you need to cancel a reservation, you will
forfeit 100% of all reservation fees paid. All cancellations must be made by
calling the Conservation Office at (641)- 342-3960.
 

REFUND
POLICY

All
reservations with Clarke County Conservation facilities are final. Reservations
are non-refundable, unless the following situations occur:

• The
National Weather Service has issued severe weather and advised against travel.

• We are
unable to provide your facility (or like facility) in operable condition for
the date of your event
All requests
for refunds must be made by calling the Conservation Office at (641)-342-3960.

No charge for youth groups (ie: Boy Scouts, Girl Scouts, and 4H) or for churches and non profits.  Call office for these type of reservations if date is available.

Office - 641-342-3960