Part-time Secretary
Posted
|
08/07/2019
|
County
|
Adair
|
Location
|
Greenfield ,Iowa
|
Deadline
|
08/27/2019
|
Description
General Summary
Under
the general direction of the Conservation Director, provides clerical,
administrative and bookkeeping support for the Adair County Conservation
Board. Types documents, processes
claims, and maintains accounting records for the Department.
A. Essential Functions
Performs
varied office administrative tasks.
Accurately type correspondence, documents, reports, forms, records and
other materials form rough draft or instructions using and computer word
processing program.
Acts
as clerical assistant to the Conservation Director. Frequently composes routine correspondence
without instruction or review and interprets administrative decisions and
policies as explained by the Conservation Director.
Coordinates
and participates in clerical processes of the Conservation Department including
keeping budget data, purchasing data, maintaining office files, and compiling
data for periodic reports.
Prepares
bills and claims for subsequent payment by calculating totals, assigning
account numbers, and preparing monthly and annual financial reports.
Answers
telephone and route calls to appropriate parties or voice mail. Records and delivers telephone messages. Greets persons visiting the office and
assists them in obtaining the necessary information or referral to other
personnel. Responds to questions from
the public about campgrounds, fees, and other subjects.
Processes
camping and other fees collected by the department. Collects fees paid by mail. Accurately counts money received. Records amounts received using computer
program. Prepares and makes deposits.
Accurately
files records and documents.
B. Knowledge, Skills and Abilities
The
individual must possess the following knowledge, skills and abilities, or be
able to explain and demonstrate that the individual can perform the essential
functions of the job, with or with our reasonable accommodations, using some
other combination of skills and abilities.
The individual must be physically able to safely perform the essential
functions of the job, with or without the aid of mechanical devices.
Ability
to interact with the public, co-workers, supervisors and public officials, in
person and over the telephone, in a friendly and courteous manner.
Proficiency
at clerical tasks such as typing, filing and record keeping.
Knowledge
of proper English grammar, spelling and punctuation. Ability to proof read and check work for
accuracy.
Ability
to accurately record discussion and motions at monthly board meetings and to
transcribe notes into written minutes.
Knowledge
of basis accounting procedures.
Knowledge
of basis math. Ability to accurately
determine totals and percentages.
Knowledge
of office billing procedures.
Ability
to type with accuracy and to operate standard office equipment, including
calculator, computer and printer, copy machine, telephone, and fax machine.
Ability
to work independently.
Ability
to handle confidential work with tact and discretion.
Ability
to follow oral and written instructions accurately and efficiently.
You can contact us with further questions at 641-743-6450.
Qualifications
High School Diploma or G.E.D. required. Microsoft Office and computer skills necessary.
To Apply
Please email Cover Letter and Resume to accb@adaircountyiowa.org. Or mail to Adair County Conservation Board, 705 NE Sixth Suite A,
Greenfield, Iowa 50849-9501.