Sealed proposals for the Briggs Woods Pumphouse Replacement project, as hereinafter described in general and as described in detail in the plans and specifications now on file in the office of the Hamilton County Conservation Board, subject to the conditions contained herein, must be filed with the Hamilton County Conservation Board at 2490 Briggs Woods Trail, Webster City, Iowa 50595 before 2:00 o'clock p.m. on the 19th day of October, 2022.

Sealed proposals will be opened
and bids tabulated at 10:00 o’clock a.m. on the 20th day of October, 2022, in the County Conservation office by the Hamilton County Conservation Director or designee for the County Conservation Board’s consideration at its meeting at 9:30 o'clock a.m. on the 20th day of October, 2022 and will be acted upon at such time or at such later time as may then be fixed. A public hearing will be held on the proposed plans, specifications, form of contract, and estimate of cost for said Improvements at 10:10 o’clock a.m. on the 20th day of October 2022, at the Hamilton County Conservation Board, 2490 Briggs Woods Trail, Webster City, Iowa 50595, and at said hearing any interested person may appear and file objections thereto.

The extent of the work involved is the furnishing of labor and new materials for the construction of Briggs Woods Pumphouse Replacement including, but not limited to the following:

Vertical turbine package pump system has been purchased from Watertronics Inc. Bids are for construction and installation of such system as per plans.

Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to Hamilton County, for the faithful performance of the contract, in an amount equal to 100% of the amount of the contract.  The bidder’s security shall be in the penal sum of 5% of bid amount and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond with corporate surety satisfactory to Hamilton County.  The bid shall contain no condition except as provided in the specifications. 

The bid security shall be made payable to the Treasurer of Hamilton County, Iowa.

The bid security shall be forfeited to the Owner in the event the successful bidder fails or refuses to enter into contract within ten (10) days after the award of contract and post bond satisfactory to the Owner insuring the faithful fulfillment of the contract and the maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. 

Bidders shall not be permitted to withdraw their bids for a period of thirty (30) days after the same are opened.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa.  In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

Bidders will be required to complete a Bidder Status Form from the Iowa Department of Labor regarding the Contractor’s resident status within the State of Iowa.
  Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.

Hamilton County does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the County.

The Contractor shall commence work after the Notice to Proceed is issued.  All construction work shall be complete between October 24, 2022, and April 15, 2023.

Payment to the Contractor for said Project will be made in cash derived from the proceeds of the issuance of bonds as may be legally used for such purposes, governmental grants and/or from cash on hand.  Any combination of the above methods of payment may be used at the discretion of the Owner.

The Contractor will be paid each month ninety‑five (95) percent of the Engineer's estimate of the value of acceptable work completed at the end of the preceding month.  Final payment will be made in accordance with Iowa Code chapters 26 and 573, as amended.  No partial or final payment will be due until the Contractor has certified to the County that the materials, labor and services involved in each estimate have been paid for in accordance with the requirements stated in the specifications.

The successful bidder will be required to furnish a corporate surety bond in an amount equal to 100% of its contract price.  Said bond shall be issued by a responsible surety approved by Hamilton County and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless Hamilton County from claims and damages of any kind caused by the operations of the contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two years from and after acceptance of the contract.

Plans and specifications governing the construction of the proposed improvements have been prepared by WHKS & Co., Engineers, Planners, and Surveyors, which plans and specifications and the proceedings of the Owner referring to and defining said proposed improvements are hereby made a part of the Notice by reference, and the proposed contract shall be executed in compliance therewith.  Copies of said plans and specifications are now on file with the Hamilton County Conservation Board office and may be examined by the bidders.

Published upon order of the Hamilton County Conservation Board, Iowa.

                                                                                    HAMILTON COUNTY, IOWA