The Lodge

Rental Contract Agreement

The Lodge Rental Agreement:

299 N 7th St. Steamboat Rock, IA, 50672

Alcoholic Beverages:

 No keg beer is allowed at the venue. The Renter is responsible to ensure that all persons consuming alcohol at the event are of legal age.

Clean-up:  

 Renter shall be responsible for returning the venue site to the condition in which it was provided to them. A cleaning checklist will be provided to the Renter at the time of signing the rental agreement and posted on the refrigerator at the venue. All property and/or equipment belonging to Renter, guests, and vendors shall be removed by the end of the rental period. Hardin County Conservation is not responsible for any property left behind by Renter, guests, or vendors. The Renter is responsible for any and all damages to The Lodge and surround site. All or part of the security deposit may be retained against cleanup costs, damage, or loss incurred. If the deposit amount does not cover such costs, the renter is held responsible for additional payment.

Decorations: 

 Temporary, free-standing signs are allowed – not to be attached to furniture, signposts, or other facilities. Decorations are allowed if they are free standing or not affixed in a manner that would damage the facility. No fog or bubble machines, rice, bird seed, confetti, or candles are allowed. It is the renter’s responsibility to remove all decorations from the venue at the end of the rental period.

Arrival/Departure: 

 The facility will become available to Renter at 7:00 am on the day of their reservation. All guests must be off the Lodge premises no later than 12 am the day of the event, apart from the clean-up crew. All clean up should be completed no later than 2 am. 

Included Amenities: 

 The following amenities are provided at no additional fee; use of kitchen and all appliances, tables, and chairs. If you use kitchen appliances, please make sure all appliances are clean and turned off at the end of your rental period. (See cleaning checklist for specifics) Hardin County is not liable for any accidents or injuries sustained during use of amenities.

Music and Entertainment: 

 Music (DJ or live music) must stop no later than 12am.

Pets: 

 Pets are prohibited in the venue. Pets are allowed outdoors but must remain on a leash at all times.

Reservation of Rights: 

Hardin County Conservation reserves the right to cancel agreements for any reason.

Smoking: 

 Smoking is prohibited in the building. The outdoor basement patio is designated for smoking. Please dispose of cigarette butts in container provided.

Trash: 

 Hardin County Conservation provides dumpsters near the west entrance. All trash must be placed in the dumpster provided. Renter will need to remove any trash more than the capacity of these containers.

Vendors: 

 Renters and/or vendors are responsible for the set-up, break-down, and clean-up of the site. Hardin County Conservation is not responsible for any property left behind by vendors. All vendors must adhere to the terms of our guidelines, and it is the Renter’s responsibility to share these guidelines with them.

Policy and Guidelines Agreement:

 All renters must comply with the rental contract form, submitting a signed and dated copy to the HCCB office at 15537 S Ave., Ackley, IA, 50601.

Cancellation Policy

Cancellation & Refund Policy:

If you decide to cancel your reservation, you must call the Hardin County Conservation Board office at 641-648-4361. A notice of cancellation must be made 30 days prior to the reservation date for a full refund.

Refund Policy

A full refund will be granted at any time if the following occurs

1. The National Weather Service has issued severe weather and/or travel conditions, at the discretion of Hardin County Conservation Director.

2. We are unable to provide your facility (or like facility) in operable condition for the date of your event.

3. Accident, serious injury or death of an immediate family member; at discretion of Hardin County Conservation Director.