Grilling Garden

Rental Contract Agreement

Rental Contract Agreement

By your agreement with these terms and conditions, you acknowledge that you are 18 years old or older (21 years of age if alcohol will be present at your event, no kegs permitted) and that you are authorized to make the reservation on behalf of the group you have listed.  You further agree to assume full responsibility for the acts, negligence, or omissions of the members of your group while utilizing said facilities.   Additionally, you agree that you have read and understand the cancellation and refund policies concerning this reservation.   All Benton County Conservation rules and regulations apply  

CHECK-IN TIME: After 9:00 AM on day of arrival

CHECK-OUT TIME:  9:00 PM day of departure  

Any damage to facilities will result in appropriate additional fees.  

FACILITY RULES

- Smoking is prohibited inside the facility

- Park in designated parking areas only

- Keep facility and grounds clean and in an orderly manner

- Benton County Conservation is not responsible for lost or stolen items

- All visitors must depart the area by park closing time (10:00 PM)

- Use only wood and propane provided

- Removal or defacing of county owned property may result in legal action

- Benton County Conservation has the right to refuse service to anyone not adhering to park rules

- Benton County Conservation has a carry-in, carry-out policy.  Renters need to remove all refuse and place in proper receptacles.  If a receptacle is not provided, you must take refuse with you.

- Do not clean fish or game inside of the facility

- Facility contents must stay inside at all times

- Amplified sounds are allowed but not to disturb other park users

Rodgers Park Grilling Garden Instructions

● Reservation of the grilling garden needs to take place at least 7 days prior to the desired reservation date

● Not following the written instructions correctly could result in damage to the oven or grill. You will be held accountable for fixing or replacing any and all damages that occur during your reservation.

● You will need to set a date and time to meet with a park employee to go over how to operate all grilling garden units correctly prior to your reservation.

● Grilling garden users are responsible for clean-up of cooking and eating surfaces, along with collection of any trash or recycling items that may have accumulated during your visit. A recycling dumpster is located next to the maintenance shop and a trash dumpster is near the park entrance.

Wood-Fire Brick Oven Instructions:

● Prior to Arrival:-If you will be using the brick oven, a park employee will start a small fire for preparation.

 If you will be cooking items that will have liquid/oil drippings, you must bring some type of drip-catching pan. Liquids MUST be kept off the surfaces as they can damage the material or be very difficult to clean.

● Before cooking: Only use fire wood provided by Benton County Conservation Staff -NO trash, scrap lumber, self-gathered wood, wood from the campground, charcoal, or lighter fluid is to be used in the brick oven. The wrong type of wood or material may emit substances unsafe for cooking or damaging to the oven itself. If the fire goes out, clean, non-coated paper or clean, non-coated cardboard may be used as kindling, along with the bark and wood provided.

-To keep the fire going, slowly and consistently place more wood in the back of the oven.

▪ DO NOT OVER BUILD THE FIRE. YOU WANT TO RAISE THE TEMPERATURE SLOWLY TO AVOID DAMAGING THE OVEN.

-You’ll notice the oven dome turning black. As the temperature rises and more heat is stored in the dome, it will turn a whitish grey. Your goal is to heat the oven in a way that the entire dome turns whitish grey.

Cooking Instructions:

Open-Door Cooking: Open-door cooking is used to cook pizzas and other foods that require medium to high temperatures and short cooking times. You may use the provided thermometer to monitor oven temperature for more consistent cooking.

Keep the fire going in the back of the oven. Ensure a clear cooking surface by sweeping aside ashes from the front of the hearth with a wire brush and you’re ready to cook. The oven will be hot enough and fire small enough to cook safely.

Directional signs and decorations:

Temporary, freestanding directional signs are not allowed to be attached to park furniture, signs posts, or other facilities.  Decorations are allowed as long as they are free standing or not affixed in a manner that would damage a facility or any painted walls.  All temporary signs and decorations must be removed upon departure.  Existing facility decorations cannot be removed.  

CHECK OUT/CLEAN-UP

You are required to clean up the facility and grounds and return them to the condition you received them.  Plan to have your facility cleaned and people departed prior to your scheduled checkout time.  A cleaning fee of $50 per hour will be charged if the facility is not left in the condition you received it.

Cancellation Policy

CANCELLATION POLICY

Please consider this policy prior to purchasing your facility reservation. Should you choose to cancel a reservation, you will forfeit 100% of all reservation fees paid.    If a facility reservation is cancelled by BCC due to a natural disaster or if the facility is unusable, a full refund will be issued to the person that made the original reservation.

Youth Group Rules

For organized youth groups because contact the park ranger.  Do not reserve shelters online.

Refund Policy

REFUNDS

Understand at the time of booking your reservation that you immediately prohibit other people from reserving and utilizing that facility – they therefore go elsewhere to locate a facility for that date.  If a facility reservation is cancelled by BCC due to a natural disaster or if the facility is unusable, a full refund will be issued to the person that made the original reservation.  A refund will not be issued for unfavorable weather conditions.