Part-Time Office Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned as needed by the Executive Director. 

Provide administrative and clerical support to the Executive Director. 

Answers incoming calls and/or emails, greets visitors to the department, and responds to inquiries through email or by phone for general information. Refers informational requests to the appropriate source when needed. 

Responds to requests for department facility reservation changes, such as but not limited to extending reservations, shortening reservations, changing reservation dates and/or cancelations. Assist public with making reservations when needed. 

Prepare meeting notices, agendas, and minutes for the Conservation Department and Conservation Board which include but are not limited to manage agenda process, prepare draft agenda for review, and create agenda packets for distribution and post appropriately. 

Prepare, in conjunction with the Executive Director, an operating budget request. Maintain the daily financial activities, accounting, researching, ordering/purchasing of supplies, staff time sheet submittal, grant writing administration, auxiliary enterprises such as shipping and receiving, postal services, and printing services.

Manage cash, checks, cash-related receipts, credit card transactions, tabulate weekly revenue from parks for deposit, as well as camping usage information. 

Promote BCCB through direct advertising, distribution of brochures and other publications, special projects, or events. Works with the Department Naturalist to help schedule classes, events, or programs within the Allan and Fayette Meyer Nature Center classroom facility. 

Establish and maintain an accurate file system for official documents, periodicals, reports, forms, correspondence, and minutes which may be confidential or politically sensitive in nature.   

Performs regular cleaning of the Allan and Fayette Meyer Nature Center. 

Assist other staff members with administrative and/or clerical functions when needed

Performs other duties as directed or as the situation dictates. 

The workweek is 20 hours. The days and hour per day of work are flexible but once decided, those days and hours will remain consistent. 

Regular and reliable attendance at work reporting location is an essential function of this job.

Must live within 30 miles of the Allan and Fayette Meyer Nature Center.